The Ultimate Small Business Tech Stack: Top Tools & Resources We Recommend

The Entrepreneur's Tech Stack: Resources We Recommend

The infrastructure of a lasting, scalable business requires the right systems. Below is the exact technology stack and operational toolkit we use to run ALL STATE TAX RESOLUTION, manage our corporate finances, and facilitate our international travel.

Our live tools page

We keep a short list of the software we actually use to run the firm — payroll, document collection, business credit building, and mail handling. Some of the links on that page earn us a small commission at no extra cost to you. Browse them here: ASTR Tools.

We don't believe in bloated software stacks. We only endorse platforms that are battle-tested in our own daily operations to automate workflows, maintain strict compliance, and operate globally.

Some links below are referral or affiliate links — if you sign up through them, we may earn a commission or bonus at no extra cost to you. We only recommend tools we personally use and trust.

Run Your Business: Operations & Marketing Stack

The core platforms we rely on daily to keep our empire running efficiently. These tools handle everything from automated client acquisition to seamless payroll and our digital footprint.

GoHighLevel

The central engine behind our marketing and client acquisition. GoHighLevel replaces dozens of fragmented software subscriptions by combining your CRM, sales funnels, email marketing, SMS campaigns, and automated workflows into one powerhouse platform.

Best For:

Agencies and service-based businesses looking to consolidate their marketing tools.

Key Benefits:

Automates your lead follow-up, manages your sales pipelines visually, and scales your outbound marketing without increasing your headcount.

Try GoHighLevel

QuickBooks Online

Clean books are the absolute foundation of an aggressive, airtight tax strategy. As a Platinum ProAdvisor, we rely on QBO to maintain crystal-clear financial visibility and tax compliance.

Best For:

Any business that wants to survive an audit and optimize their tax deductions.

Key Benefits:

Real-time cash flow tracking, seamless integration with thousands of business apps, automated categorization, and effortless P&L reporting. Ask us about our discounted setup rates for new accounts.

Start QuickBooks

Gusto

Our trusted, stress-free solution for managing payroll, benefits, and HR for our team. Gusto takes the friction out of human resources so you can focus on revenue.

Best For:

Small to mid-sized teams needing simple payroll and contractor payments.

Key Benefits:

Automated state and federal tax filings, effortless W-2/1099 contractor onboarding, and built-in compliance tools that protect your business from costly payroll errors.

Try Gusto

Wix

A high-status digital presence without the development headache. This is the exact architecture our own websites run on, providing stability and speed.

Best For:

Entrepreneurs who want total control over their website without needing to code.

Key Benefits:

Enterprise-grade security, lightning-fast deployment, powerful built-in SEO tools, and seamless integration with payment processors.

Build on Wix

RingCentral

Our front-line communication hub. We use this to manage high-volume enterprise call routing, SMS, and AI-driven call handling to ensure we never miss a lead.

Best For:

Remote teams and businesses that need professional, reliable phone trees.

Key Benefits:

Unmatched VoIP call reliability, seamless routing to remote team members anywhere in the world, and advanced analytics to track communication performance.

Try RingCentral

Documents & eSign: The Paperless Office

In the tax and financial sector, secure and compliant document handling is non-negotiable. These are the tools we use for editing, executing, and archiving critical paperwork securely in the cloud.

Our go-to tool for fast, frictionless PDF manipulation directly within our workspace.

Best For:

Quick PDF edits, text additions, and fast template filling.

Key Benefits:

Seamless integration with Google Workspace, easy template creation, and lightning-fast sharing capabilities for collaborative document editing.

Try DocHub

pdfFiller

The daily driver for heavy-duty document management and complex form creation.

Businesses that process a high volume of complex intake forms and legal documents.

Key Benefits:

Create complex fillable forms from scratch, edit existing PDFs with pixel-perfect precision, execute secure digital faxing, and maintain a centralized, searchable document vault.

When we need legally binding, strictly compliant signatures from clients and partners across the globe, we use signNow.

Best For:

Securing legally binding signatures on contracts, proposals, and tax forms.

Key Benefits:

Bank-level security, detailed audit trails for every signature, and a mobile-friendly interface that allows clients to sign agreements instantly from their phones.

Try signNow

Money & Credit: Financial Growth

Strategic financial tools we leverage to optimize cash flow, access capital, and establish strong credit profiles.

A low-friction, high-impact tool for building and strengthening your credit profile on autopilot. Excellent for entrepreneurs looking to unlock higher-tier financial opportunities.

Best For:

Founders and individuals looking to passively boost their credit score to unlock business funding.

Key Benefits:

Travel: Global Logistics & Experiences

As operators who frequently travel across borders for business and lifestyle, these are the platforms we trust to handle our global logistics, executive accommodations, and downtime.

Booking.com

The backbone of our international stays. Whether we are securing a high-end suite for a conference or a long-term executive rental, this is our primary booking engine.

Best For:

Sourcing accommodations globally, from luxury hotels to private apartments.

Key Benefits:

A massive global inventory, highly flexible cancellation policies, and a Genius loyalty program that unlocks significant tier-based discounts and perks the more you travel.

Viator (Tours & Experiences)

Best For:

Booking reliable day trips, skip-the-line tickets, and local cultural experiences.

Key Benefits:

Skip-the-line access to major landmarks, heavily vetted local operators, free cancellation on most experiences, and exclusive curated tours that elevate any trip.

Our recommendation for seamlessly managed, multi-day global itineraries.

Best For:

Key Benefits:

End-to-end logistics handled by professionals. Perfect for travelers who want to explore multiple cities or countries without the headache of planning daily transit, trains, and accommodations.

See Tours

Affiliate & Earnings Disclosure

Transparency is our policy. Some links on this page are affiliate or referral links. If you sign up through them, we may earn a commission or bonus at no extra cost to you. We only recommend tools and services we personally use and trust to build our own businesses. This is not financial, legal, or tax advice.